ASB Policy and Guidelines for Activity Approval

ASB Activity Approval Guidelines   

General Activities:

  1.    Activities will only be approved for organizations recognized by AHS or AUSD at time of submission.
  2.  A meeting will be held prior to each semester to select fundraising dates.  Those organizations not present or recognized by AHS/AUSD must apply for remaining dates after this meeting.
  3. Activity Changes must be submitted at least a week before the activity.
  4. All forms must be completed correctly before Executive Council approval.
  5. No events on Sundays unless approved by AHS/AUSD Administration.
  6. No lottery/raffle or games of chance activities that require purchase for entry.
  7. If 2 or more organizations apply for the same/similar activity for the same Executive Council meeting, both organizations will be contacted.  Executive Council/ASB Office will not determine priority.
  8. An AHS Staff member must be present at all AHS related activities.                                                     

Food Item Fundraisers:
  1. All food items must comply with SB 12 regulations.
  2. Food items CANNOT be homemade.
  3. Food items CANNOT compete with cafeteria food sales.
  4. Only 1 food sale per semester per organization.  No overlaps may occur.
  5.     Only 1 organization may sell food during 1 calendar week. - If the calendar week has less than 5 days, the group CANNOT extend sales into the next week.
  6.    An organization MAY NOT apply and sell a food item that is already approved for the following week by another organization.
  7.   If an organization applies for and is granted a week for food sales and chooses not to sell, the organization will lose sale privileges for the remainder of the semester.
  8. The bottom half of the Potential Revenue Form is due when submitting your deposit.

Non-Food Item Fundraisers
  1. Non-Food Items may be sold for up to 1 month.
  2. Multiple items may be sold at the same time by different organizations.
  3. Similar items may not be sold at the same time. 
  4.    An organization MAY NOT apply and sell a non-food item or similar item that is already approved for the following month by another organization.
  5. The bottom half of the Potential Revenue Form is due when submitting your deposit.
  6. If an organization applies for and is granted a time period for non-food sales and chooses not to sell, the organization will lose sale privileges for the remainder of the semester.

Other Fundraisers:
  1.    Carwashes – 2 organizations can host carwashes on the same day at different locations if mutually agreed upon by both organizations.
  2. Performances –
  3.       Ticket sales for performances may overlap.
  4.       Ticket sales do not require a separate activity application.
  5. Restaurant Fundraisers
  6.       Organizations may apply for multiple dates.
  7.       Max 5 dates per semester.
                                                          iii.      2 organizations MAY NOT hold restaurant fundraisers on the same night unless one is                                                        hosting a dessert fundraiser (e.g. Yogurtland).